This Privacy Notice for Election Administration Resource Center (doing business as Ranked Choice Voting Resource Center) ("we," "us," or "our") (“RCVRC”), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you visit our website at https://www.rcvresources.org (the “site”). You are advised to consult the “Privacy” link on the site each time you visit the site. Your continued use of the site constitutes your agreement to the Policy, as it may be amended from time to time.
Questions or concerns? Reading this Privacy Notice will help you understand your rights and choices regarding your privacy. We are responsible for making decisions about how your personal information is processed. If you disagree with our policies and practices, please refrain from using our services. If you still have any questions or concerns, please contact us at info@rcvresources.org.
Information We Collect. We may collect personal information from you when you submit it to the site or donate to the RCVRC. The following list includes the most common ways that you may provide your personal information to us:
- Automatically Collected Data: We automatically collect and store IP addresses and domain names of visitors’ computers, as well as operating system, referring URLs, country, location, information about how and when you use our services, and other technical details. We also track the number, frequency, and length of visits to each page. If you visit our website from another website, we may also identify that source link. Automatically collected data is used to determine which sections of our website are the most visited and by whom, in order to make our website a more useful resource.
- Registration: We do not ask that you register or enter any personal information to access oruse most areas of the site. However, you may choose to subscribe to certain newsletters distributed by RCVRC or to join our mailing list, which may require you to enter certain personal information. If you have any questions about modifying or deleting your information, you can contact us directly at info@rcvresources.org.
- Donations and Gifts; Secure Transactions: In order to make a donation or other gift, you will be required to provide personal information about yourself. When you donate via the site, your donation is processed via Stripe or PayPal, and the RCVRC does not have access to your credit card data. Other donation information (i.e., your name, address, donation amount) is transmitted to RCVRC via a secure connection.
- Communications between you and the RCVRC: As described in this Policy, you may contact the RCVRC or subscribe to newsletters and other mailings, and the RCVRC may respond to your inquiries or request for mailings. Additionally, when you provide us with your email address and mailing address, we may contact you to ask you to support the RCVRC. You can choose not to receive such requests by emailing info@rcvresources.org. If you have opted to receive any of our publications by email, you are able at any time to unsubscribe from that publication by clicking the “unsubscribe” link that appears in the email publication itself.
Other Information We Collect.
- Cookies; Tracking Mechanisms: The RCVRC uses cookies to prepopulate forms for users, to auto-populate forms, and to track user patterns on the Site. These cookies help us understand what parts of the Site are most interesting to our users. The information in the cookie includes a user’s IP address and is transmitted to and stored by Google. You may at any time delete any cookies by using the relevant option of your Internet or mobile browser or by deleting the cookies on your hard drive or mobile device. We track open rates, click-throughs and the IP address of Site users to measure the effectiveness of our campaigns and discourage fraudulent uses. We may employ web beacons to help us compile aggregated statistics regarding the operations of the Site.
- Analytics: The RCVRC has implemented Google Analytics to better understand our website visitors and to help refine our online ad campaign strategies. You can opt-out of Google Analytics by modifying your Ads Settings or by downloading this browser extension. For more information on how Google Analytics may use your data, you may review its policy located at this link.
Information collected from other sources. To enhance our ability to provide relevant services to you and update our records, we may obtain information about you from various sources, including public databases, affiliate programs, data providers, and other third-party entities. This information may include mailing addresses, job titles, email addresses, phone numbers, intent data (or user behavior data), Internet Protocol (IP) addresses, social media profiles, social media URLs, and custom profiles, for purposes of targeted emails and event promotion.
How we use your information. We generally use the information we collect online to:
- Contact you, including for fundraising purposes;
- Fulfill your requests for products, services, and information;
- Send you promotional materials from us or on behalf of our affiliates and trusted third-party partners;
- Analyze the use of the Sites and user data to understand and improve the site;
- Prevent potentially prohibited or illegal activities and otherwise in accordance with our Terms and Conditions; and
- For any other purposes disclosed to you at the time we collect your information or pursuant to your consent.
Use/Sharing of Your Information. The RCVRC may disclose certain personal information to third parties, (i) to manage our website and database with the help of service providers (who are obligated to maintain the confidentiality of any provided personal information), (ii) as part of our normal business operations, (iii) to send you communications about your interactions with us or about features of the site, or (iv) as required by law or requested by governmental or law enforcement authorities, subpoena, court order or discovery request, or when we otherwise believe in good faith that such disclosure is appropriate in connection with any activity that may violate the law or the rights of others, threaten the safety or security of any person or property (including the site) or expose us to liability.
Retaining Personal Information. We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your data has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Security. We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our services is at your own risk. You should only access the services within a secure environment.
The following table includes the different services that are connected to this website, and what personal information may be tracked or recorded:
